Any company would consider moving its office to be a significant move. Whether your site change is for improved visibility or convenience, downsizing or expansion, the process may be complicated without appropriate preparation. We have developed this comprehensive office moving advice and checklist to assist you in getting ready so your relocation goes as smoothly as possible.
Why Does Office Relocation Demand Thorough Planning?
Unlike house transfers, office relocation involves sensitive data, pricey equipment, and little downtime. Every hour missed during the relocation might affect customer relationships and output. Therefore, a defined relocation strategy is absolutely important for a good move.
Office Shifting Advice: Before the Change of Address
Start early using a moving plan.
Start organizing your workplace relocation at least two to three months ahead. Create a timetable, assign tasks to team members, and note those that must be completed before, during, and after the relocation.
2. Create a Spending Plan.
Create a reasonable budget for hidden expenses, packing materials, relocation services, and possible downtime. Getting many quotations from competent office movers will enable you to choose the appropriate solution that fits your needs.
3. Hire Expert Office Movers
Select certified, seasoned office movers who appreciate the intricacy of business moves. For example, Movers Crew LLC provides whole office relocating services in Dubai, including disassembly, packing, transportation, and reassembly.
4. Survey the New Site.
Look over your newly acquired workplace to plan furniture layout, workstation configurations, network wiring, and server location. Work with utilities to ensure phone lines, internet, and power are configured before you move in.
5. Share the Movement. Externally and internally
Tell your staff, customers, suppliers, banks, and service providers your new address and relocation date. Review your Google My Business page, website, and business cards.
Checklist for Office Shifting
This simple checklist will help you keep your move orderly:
1.3–4 Weeks Before the Move
Get a competent office moving firm hired.
- Have a walk-through of both sites.
- Share with the building management.
- Share with workers and delegate tasks.
- Back up every file and every bit of info.
- Sort objects you want to transfer or throw away first.
- Two Weeks Before the Transfer
- Name every box using department and content specifics.
- Keep non-essential paperwork and goods packed.
- Tell suppliers and clients of the relocation.
- Verify installation details with telecom and IT companies.
- Plan parking and access for both locations.
3. One Week Before the Move
- Sort delicate electronics and mark breakables.
- Print staff and moving floor layouts.
- Sort passwords, access cards, and keys.
- Remember to pack your personal belongings.
4. Moving Day
- Designate someone to help the movers.
- Safe and track important item packaging.
- Go through the old workplace one last time.
- Separate hardware and essential documentation.
5. Following the relocation
- Review inventory and document missing items.
- Test phones, internet, and all IT systems.
- Organize and set up shared spaces.
- Welcome your crew and provide an office tour.
- Make a statement about your new residence.
Remember About Data Security
Data security should be your first concern when moving to a new workplace. Make sure file cabinets, hard drives, and computers are securely packaged and delivered. Also, back up any critical data beforehand to prevent any possible loss.
Typical Errors to Prevent During Office Relocation
- Not including experts — DIY relocation often causes delays and shattered objects.
- Ignoring the need to back crucial information
- Inadequate labeling confuses the new site.
- Not timely notifying customers and service providers
- Undervaluing the time required for IT configuration
Allow Movers Crew LLC to help you move stress-free.
Our focus at Movers Crew LLC is on office moving services in Dubai. Having more than 15 years of experience, we know the particular requirements of companies during migration. Our crew does everything from disassembling desks and packaging electronics to reconnecting your workstations and inspecting connections.
Why should I select us?
- Professional moving for businesses
- Little guaranteed downtime
- Customized and reasonably priced relocation packages
- A completely insured and licensed group of professionals